3 Reasons Why Backing Up Office 365 is Critical

Office 365 provides application availability and uptime to ensure your users never skip a beat, but an Office 365 backup (not included in your Office 365 subscription) can protect you against many other common use cases.  It’s imperative that you know your IT team is in control and never loses access to your business-critical data.  Here are three major reasons to think about:


Accidentally deleted DATA is NOT backed up and lost forever

The native recycle bins and version histories included in Office 365 can only protect you from data loss in a limited way, which can turn a simple recovery into a big problem after Office 365 has geo-redundantly deleted the data.  Once this happens, it is unrecoverable, unless there is a backup solution in place.


Security breaches from inside your organization are very common

Organizations fall victim to threats posed by their very own employees, both intentionally and unintentionally.  A certain level of education is needed to combat these issues, but human error and malice will always pose a threat without proper safeguards like a backup in place.


Cyber attacks can happen to ANY business, regardless of size

Did you know almost 50% of small businesses have experienced a cyber attack?  Malware and viruses, like ransomware, are capable of doing serious damage to your organization. External threats can sneak in through emails and attachments and with regular backups these attacks will prevent the situation from getting out of hand.

Our Trusted Backup Partners.  As a vendor neutral organization, we partner with many different companies.  Here are a few of the industry leaders in backup solutions that we work with:

Now Is The Time To Take That Next Step!  You already made a smart business decision by deploying Microsoft Office 365, now consider a cloud based backup solution with no onsite IT component to protect your compliance requirements and avoid data loss.

Call us at 585-292-5070 and speak directly to one of our Office 365 technology advisors, use our live chat in the bottom right corner or contact us by email.

We would love to walk you through the process and share some of our successful implementations.

Download our Office 365 Backup PDF    Contact us for more information

Traditional Backup vs Intelligent Business Continuity

Traditional backup methods, such as tape, disk, or online only, are no longer sufficient. In fact, leading edge business owners are finding them unacceptable, due to their inability to recover data quickly and mitigate downtime. Technological innovations have established a comprehensive new standard, Intelligent Business Continuity (IBC). Only an IBC solution will ensure data protection, data security, instant recovery, mitigate downtime and ensure continuity.


  • Can take weeks to recover data after a disaster occurs, if the data is recoverable
  • High risk of failure due to heavy manual administration: 58% of downtime is due to human error 1
  • Difficult to test if a backup is working properly
  • Time consuming and expensive to make a copy of, and store, backups in multiple locations. 61% of SMBs still ship tapes to an off-site location 2
  • Backup speeds are slower
  • Difficult to prioritize important data, files and applications
  • Physical to virtual conversions can be time consuming and have a high failure rate
  • Data and backups are at risk when based in only one location, either local OR in the cloud
  • Limited options for encrypting data, may not pass industry regulations (i.e., HIPAA, SOX)
  • Tape failure rates can exceed 50%
  • Potential for theft of loss of media
  • Perceived cost savings are deceiving–average cost of downtime is $163,674 per hour 3


  • Downtime after a disaster is reduced to hours, minutes, or even seconds
  • Fully automated backup process—very little manual management required
  • Automated screenshots are taken of each image-based backup, to verify a successful backup
  • Each image-based backup is automatically saved in multiple locations for redundancy; local appliance and secure data centers
  • Quick and efficient transfer of files to off-site data centers, even with low bandwidth or busy networks
  • Critical data can be prioritized, to be transferred offsite first
  • Instant virtualization in mere seconds, due to both proprietary technology and already saved VMDKs
  • Avoid risk of downtime from a local disaster, as backups are stored in both local device AND secure cloud
  • AES 256 and SSL key-based encryption ensures data is safe both at rest and in transit, to meet industry regulations (ie. HIPAA, SOX)
  • Minimal risk of corrupted backups or data loss
  • Off-site backups stored in SSAE16 Type II data centers, ensuring security
  • The ability to keep your business running in the event of disaster has immeasurable value


Want to learn more about our Business Continuity services?

Call 585-292-5070 to chat with one of our experts or click the button below to email us.  You can also watch a video on BACKUP VS BUSINESS CONTINUITY.

 Contact us TODAY to get started  


1. “Enterprise Data and the Cost of Downtime,” IOUG, July 2012 ©2014
2. InformationWeek
3. Aberdeen Group


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